top of page

Piano Maintenance in Institutions

Updated: Dec 19, 2023

By Chris Solliday, RPT

The adequate and effective maintenance of pianos in institutional settings differs from the typical service needs of the home environment in two major ways. Pianos in schools, churches, and colleges are, first of all, usually subjected to heavy use, and second, are very often situated in difficult climatic environments. These pianos will require more frequent service by technicians with special skills, and greater attention to climate control.

In college and university settings, pianos are frequently used eight to twelve hours a day by many different players. Some students have practice habits that involve a great deal of repetition, which causes greater wear to the actions and keys of the instrument in a way that reflects the patterns of their practice. This can easily be ten times more patterned repetition than a piano normally receives in your home. The parts of piano keys and actions that will show the greatest wear are made of felt, leather, and wood, and there are thousands of them in each piano. These materials are chosen, designed, and treated by manufacturers to maximize their working life, and considering the repetitive nature of their use, it’s a wonder they last as long as they do.

No matter how well made, however, the nature of these materials dictates that when the piano is used for many hours, day after day, week after week, the wear and deterioration can be extensive. To maximize their longevity, it is very important to keep these pianos in good regulation so that the wear proceeds more evenly. Along with tuning, regular regulation of the action, pedals, and tone should be basic parts of any effective plan of piano maintenance. Without this, neglected instruments in such environments will quickly become impossible to regulate without extensive overhaul or replacement of parts.

At some point, of course, parts will have to be replaced, worthy instruments rebuilt, and unworthy ones replaced. But there is no need to hasten the inevitable by subjecting pianos to the worst form of abuse: neglect. Frequent and regular servicing of pianos is a requirement for any institution that hopes to maintain an adequate performance or learning situation that will not only meet the needs of its members, but serve as a vehicle for the recruitment of new students.

Depending on the security and rules established for using the pianos, abuse can also come in the form of vandalism or simple carelessness. Rules should be established that keep food and liquids away from pianos. Procedures for the safe moving of pianos should be established and strictly enforced to protect the instruments as well as those who do the moving. Untrained personnel should never move a piano anywhere.

The single largest factor affecting the need for piano maintenance, however, is a fluctuating climate. While an environment that is always too hot or too cold, or too wet or too dry, can cause deterioration, pianos can usually (within reason) be regulated to reliably perform in such an environment. However, many institutions provide interior climates of constant change. It’s not unusual to find a school or church whose HVAC system produces 80°F and 8% relative humidity during the winter heating season, but 76°F and 80% relative humidity in the summer. These systems’ air-exchange devices can also create drafts that blow directly on the piano, further varying the temperature and relative humidity by a great deal. Often, the temperature settings on these systems are changed during vacation periods. A good target for any piano’s environment is 68° F and 42% relative humidity. Installation of inconspicuously-located climate-control systems for the pianos is almost always necessary in institutional environments. A plan for the regular monitoring and servicing of these systems should also be considered. [See the article, Caring For Your Piano,” for more information on climate-control systems for pianos. — Ed.]

The most important factor in maintaining the utility and longevity of any institution’s pianos is the choice of piano technician. An institutional technician should possess the advanced skills and experience required to prepare pianos for public concerts, organize and manage a large inventory of instruments, deal daily with high-level pianists and educators, and be familiar with the techniques necessary for the time-efficient maintenance of practice-room pianos. An underqualified technician can contribute to an accelerated rate of deterioration and shorten the lives of the instruments under his or her care. Some fully qualified technicians, mostly manufacturer-trained, have no formal credentials. However, hiring a Registered Piano Technician (RPT) member of the Piano Technicians Guild (PTG) ensures that at least a minimum standard of expertise has been tested for and achieved. A good way to begin planning any institution’s piano-maintenance program is to read PTG’s Guidelines for Effective Institutional Piano Maintenance, available in printed form or as a free download from


Chris Solliday, RPT, services the pianos at several institutions, including Lafayette College and Lehigh University,. He lives in Easton, Pennsylvania, and can be reached through his website at


bottom of page